Video conferencing

Automatically generate video meeting links for Zoom, Google Meet, MS Teams, and other platforms when bookings are confirmed.

Video conferencing integrations automatically create and attach meeting links to bookings. When someone schedules time with you, they receive a video conference link immediately - no manual setup required.

Available video integrations

Zoom

Industry-leading video platform with webinar support

Google Meet

Integrated with Google Workspace accounts

MS Teams

Microsoft Teams for work/school accounts

Cal Video

Built-in video powered by Daily.co - no extra setup

Other supported platforms

• Jitsi Meet - Free, open-source video conferencing
• Whereby - Simple browser-based meetings
• Webex - Cisco Webex Meetings
• Huddle01 - Decentralized video conferencing
• Daily.co - Customizable video API
• Skype - Classic Microsoft video calling
• FaceTime - Apple FaceTime links (iOS 15+)
• Around - Modern video for remote teams
• Tandem - Virtual office platform
• Demodesk - Sales-focused video with screen control
• Salesroom - Video meetings with CRM integration
• Element Call - Matrix protocol video
• Riverside - Studio-quality recordings
• Office 365 Video - Legacy Microsoft video (deprecated)

How video integrations work

When a video conferencing app is enabled for an event type:

1. User books time

   Someone schedules a meeting on your booking page.

2. Meeting created

   Cal.com calls the video platform’s API to create a unique meeting room or link.

3. Link distributed

   The meeting link is added to:

   • Booking confirmation email
   • Calendar event
   • Cal.com dashboard
   • Reminder emails
4. Join meeting

   Both parties click the link to join at the scheduled time.

Zoom

Setup instructions

1. Install Zoom integration

   Go to Settings > Apps, search for “Zoom”, and click Install.

2. Authenticate with Zoom

   Sign in to your Zoom account and authorize Cal.com to create meetings.

3. Grant permissions

   Approve access to create, read, and manage Zoom meetings.

4. Enable in event types

   Edit an event type, go to the Location section, and select “Zoom Video” as the meeting location.

Features

• Automatic meeting creation - Unique Zoom link for each booking
• Meeting passwords - Optional password protection
• Waiting rooms - Control when participants can join
• Recording options - Cloud or local recording (requires Zoom plan)
• Webinar support - Create Zoom Webinars for large events
• Meeting templates - Apply your Zoom meeting settings automatically

Configuration options

After enabling Zoom for an event type:

• Meeting type - Instant meeting or scheduled meeting
• Join before host - Allow attendees to join early
• Mute upon entry - Automatically mute participants
• Enable video - Default video on/off for host and participants
• Alternative hosts - Add co-hosts to Zoom meetings

Zoom integrations require a Zoom account. Free accounts have a 40-minute limit on group meetings with 3+ participants.

Troubleshooting

No Zoom link generated

• Verify Zoom integration is connected in Settings > Apps
• Re-authenticate by disconnecting and reconnecting
• Check that your Zoom account is active and not suspended
• Ensure you haven’t exceeded Zoom’s API rate limits

Meeting links expire too quickly

Zoom links remain valid indefinitely unless manually deleted. If links are expiring, check your Zoom account settings for automatic meeting deletion rules.

OAuth errors during setup

Self-hosted instances need ZOOM_CLIENT_ID and ZOOM_CLIENT_SECRET environment variables. Verify these are set correctly and that your Zoom OAuth app has the correct redirect URI.

Google Meet

Setup instructions

1. Connect Google Calendar first

   Google Meet requires Google Calendar integration. Install Google Calendar if you haven’t already.

2. Install Google Meet

   Go to Settings > Apps and install “Google Meet”.

3. Enable in event types

   Select “Google Meet” as the location when creating or editing event types.

Features

• Google Workspace integration - Works seamlessly with Google Calendar
• Instant meeting rooms - Unique meet.google.com link for each booking
• Large meetings - Support for up to 250 participants (workspace dependent)
• Recording - Cloud recording with Google Drive storage (requires workspace)
• Live captions - Real-time transcription
• Breakout rooms - Split participants into smaller groups

Google Meet is automatically available once you connect Google Calendar. No separate authentication needed.

Requirements

• Google Calendar integration connected
• Google Workspace or personal Google account
• For advanced features: Google Workspace Business or Enterprise

Microsoft Teams

Setup instructions

1. Install MS Teams integration

   Find “MS Teams” in Settings > Apps and click Install.

2. Sign in with work account

   Authenticate with your Microsoft 365 work or school account.

3. Grant permissions

   Allow Cal.com to create online meetings on your behalf.

4. Configure event types

   Add “MS Teams” as a location option in your event types.

Features

• Microsoft 365 integration - Syncs with Outlook and Teams calendars
• Organization meetings - Meetings appear in your Teams organization
• Recording and transcription - Built-in meeting recording
• Chat integration - Pre-meeting chat in Teams
• Large meetings - Up to 10,000 participants (license dependent)

Microsoft Teams integration requires a work or school account (Microsoft 365 Business, Education, or Enterprise). Personal Microsoft accounts are not supported.

Cal Video (Daily.co)

Cal Video is Cal.com’s built-in video conferencing powered by Daily.co. It works out of the box with no additional setup.

Features

• No authentication required - Works immediately for all Cal.com users
• Browser-based - Join from any modern browser, no app download
• Low latency - WebRTC-based for high-quality video
• Screen sharing - Share your screen during calls
• Recording - Record meetings (requires Daily.co API key)
• Up to 200 participants - Large meeting support

Setup (Cal.com Cloud)

Cal Video is pre-configured on Cal.com Cloud:

1. Edit an event type
2. Select “Cal Video” as the location
3. Done - bookings will include Cal Video links

Setup (self-hosted)

Self-hosted instances need a Daily.co API key:

# Get a free API key from https://daily.co
DAILY_API_KEY=your_daily_api_key

Add this to your .env file and restart Cal.com.

Daily.co offers a generous free tier: 50 rooms and 10,000 participant minutes per month.

Jitsi Meet

Jitsi is a free, open-source video conferencing platform. No account required.

Setup instructions

1. Enable Jitsi

   Jitsi is available by default. Just select “Jitsi Video” as a location in your event types.

2. No authentication needed

   Jitsi doesn’t require an account or API credentials.

3. Custom Jitsi server (optional)

   For self-hosted Jitsi servers, you can configure a custom domain in the integration settings.

Features

• No account required - Completely free and open
• Self-hostable - Run your own Jitsi server
• End-to-end encryption - Secure video calls
• Screen sharing - Share your screen
• Recording - Record meetings (requires Jitsi server configuration)
• Unlimited participants - No artificial limits

Custom Jitsi server

To use your own Jitsi server:

// Configure in app settings
{
  "jitsiHost": "meet.yourdomain.com"
}

Whereby

Whereby provides simple, link-based video meetings.

Setup instructions

1. Get a Whereby room URL

   Sign up at whereby.com and create a meeting room. Copy your room URL (e.g., whereby.com/yourroom).

2. Install Whereby integration

   Go to Settings > Apps and install “Whereby”.

3. Enter your room URL

   Provide your Whereby room URL in the integration settings.

4. Use in event types

   Select “Whereby” as the location in your event types.

Whereby uses a static meeting room. All bookings will use the same Whereby URL. For unique links per booking, consider Whereby’s API plan.

Choosing the right video integration

Best for most users

Cal Video or Google Meet

• No extra cost
• Simple setup
• Reliable quality
• Works in browser

Enterprise

Microsoft Teams or Zoom

• Advanced features (webinars, recordings, breakout rooms)
• Organization-wide integration
• Compliance and security certifications
• Administrative controls

Open source / Privacy-focused

Jitsi Meet

• Self-hostable
• No account required
• End-to-end encryption
• Fully open source

Unique links per booking

Zoom, Google Meet, MS Teams, or Cal Video

• Each booking gets a unique meeting room
• No conflicts between bookings
• Better security

Multiple video locations

You can offer multiple video options per event type:

Location options for "30-minute consultation":
  ☑ Cal Video
  ☑ Zoom
  ☑ Google Meet
  ☐ Phone call
  ☐ In person

Booker can choose their preferred meeting method

This flexibility lets attendees pick their favorite platform.

Video integration behavior

Link generation timing

• Dynamic integrations (Zoom, Google Meet, Teams, Cal Video) - Link created when booking is confirmed
• Static integrations (Whereby, FaceTime) - Existing URL provided to attendee

Link in booking details

Video links appear in:

1. Booking confirmation email to both parties
2. Calendar event location field
3. Reminder emails (if configured)
4. Cal.com dashboard booking details
5. Reschedule/cancel flows

Security considerations

Use platforms with meeting passwords or waiting rooms for sensitive calls

Generate unique links per booking to prevent unauthorized access

Enable end-to-end encryption when available

Review video platform’s privacy policy and data handling

Environment variables (self-hosted)

Self-hosted deployments require API credentials for some platforms:

# Zoom
ZOOM_CLIENT_ID=your_zoom_client_id
ZOOM_CLIENT_SECRET=your_zoom_client_secret

# Daily.co (Cal Video)
DAILY_API_KEY=your_daily_api_key

# Google Meet (uses Google Calendar credentials)
GOOGLE_API_CREDENTIALS='{"web":{...}}'

# Microsoft Teams
MS_GRAPH_CLIENT_ID=your_client_id
MS_GRAPH_CLIENT_SECRET=your_client_secret

Jitsi, Whereby, FaceTime, and other static URL platforms don’t require API keys.

Troubleshooting

Video link not appearing in calendar

1. Verify the video integration is enabled for the event type
2. Check that the integration is connected in Settings > Apps
3. Re-authenticate the video integration
4. Test with a new booking

Integration keeps disconnecting

1. Check if your API credentials or OAuth tokens expired
2. Re-authorize the integration
3. For self-hosted: Verify environment variables are set correctly
4. Check for rate limit errors in application logs

Wrong video platform creating links

1. Check event type settings - multiple video integrations may be enabled
2. Verify which integration is set as the default location
3. Ensure you’re not using calendar event defaults that override Cal.com settings

Best practices

Test before important meetings - Create a test booking to verify links work correctly

Enable waiting rooms - Prevent unauthorized participants from joining early

Send test invites - Confirm video links appear in calendar invitations

Have a backup - Keep a secondary video platform configured in case of outages

Document preferences - Tell frequent bookers which platform you prefer

Next steps

Calendar apps

Connect calendars to sync video events

Event types

Configure video locations for event types